Meeting Information
Meeting Title: Kickoff Meeting
Type: Technical Planning Session
Leader: Jordan Lee (Project Lead)
Note-taker: Sam Nguyen
Date & Time
Date: Thursday, April 10, 2026
Time: 5:00 PM – 6:30 PM PST
Location: CSE Building, Basement & Zoom (hybrid)
Attendance
Present
- Jordan Lee (Project Lead)
- Sam Nguyen (Backend)
- Priya Patel (Frontend)
- Marcus Webb (DevOps)
- Lily Chen (Design)
- Owen Torres (Full Stack)
Absent
- Daniel Kim
Guests
- Professor Powell (advisor, attended first 20 min)
Agenda
The following items were planned for discussion:
- Unfinished business review
- First Sprint goal-setting
- Task assignments & deadlines
- Open Q&A
Unfinished Business
Items carried over from the last meeting (April 3, 2026):
- OAuth integration — Sam started the implementation but it has a bug.
- Mobile responsive layout — tablet and mobile views still pending.
- CI/CD pipeline setup — Marcus configured staging; deployment script needs final review from Jordan.
- Logo finalization — Lily presented two options; team vote was inconclusive.
Action Item Completion Status
Out of 9 action items assigned in first meeting:
- 5 items — completed
- 4 items — in progress (carried over above)
New Business
Sprint 1 Goals
The team aligned on the following goals for the first Sprint:
-
Launch MVP to internal beta testers
Owen will coordinate with the 10 beta tester volunteers by April 12. Feedback form to be live by end of sprint.
-
Complete the notifications system
Sam will finalize the WebSocket server. Priya will wire up the UI toast components.
-
Documentation sprint
All team members to write inline docs for their modules.
Task Assignments
Assigned tasks for Sprint 1:
- Jordan — JSDoc pipeline, PR reviews, beta coordination
- Sam — OAuth bug fix, WebSocket server, backend docs
- Priya — Mobile responsive views, notification UI, frontend docs
- Marcus — Production deploy script, environment variable audit
- Lily — Logo vote, Lighthouse audit, design system docs
- Owen — Beta tester outreach, feedback form build, full-stack docs
Sprint 1 Deadline Breakdown
- April 12 — Beta tester invites sent (Owen)
- April 14 — OAuth bug resolved (Sam); production script approved (Marcus)
- April 17 — Mid-sprint check-in meeting
- April 24 — Sprint 1 review & retrospective
Questions, Comments & Concerns
Open Floor Notes
The following came up during the open Q&A portion of the meeting:
- Marcus asked whether the team should migrate from Heroku to Railway for cost savings.
- Lily raised a concern about the lack of a dark mode in the current design. Jordan noted this is out of scope for MVP but added to the backlog.
- Professor Powell suggested the team consider writing a short project blog post. Owen will draft something after the beta launch.
Next Meeting
Mid-Sprint Check-in: Friday, April 17, 2026 at 5:00 PM PST
Location: Zoom only
Facilitator: Sam Nguyen
Diagrams & Media
Image
Audio Recording
An audio recording of the meeting was captured for members who could not attend.
Video Recording
A screen and camera recording of the session is available below.
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